In today’s dynamic business environment, managing costs while maintaining comprehensive coverage for employees is a balancing act many companies strive to achieve. Traditional workers’ compensation billing often presents challenges, particularly in cash flow management and premium accuracy. Enter InsurePay’s Pay-as-you-go workers’ compensation (PayGo), a revolutionary approach that aligns workers’ comp premiums directly with payroll. This guide aims to demystify Pay-as-you-go workers’ comp, showing you how it benefits your business and what you need to consider when transitioning to this model.

What is Pay-as-you-go (PayGo) workers’ compensation?

Pay-as-you-go workers’ compensation is an insurance billing model that allows businesses to pay their workers’ comp premiums based on actual payroll figures in real time, rather than estimated annual payroll figures. This approach not only ensures that premiums are more accurate but also helps improve cash flow management by eliminating large upfront payments and end-of-year audit adjustments.


The key benefits of Pay-as-you-go

For Carriers MGAs and Agents, Pay-as-you-go workers’ compensation offers transformative benefits that streamline operations, improve financial accuracy, and enhance policyholder relations. Here’s how this innovative model reshapes the landscape of workers’ comp insurance.

Streamlined premium collection

Pay-as-you-go simplifies the premium collection process. By integrating with the policyholder’s payroll system, insurance organizations can automatically calculate and collect premiums each payroll period, while offering their customers flexible payment options including card payments, ACH payments and more. This method significantly reduces the administrative burden and enhances the efficiency of premium collection.

Enhanced accuracy

InsurePay Pay-as-you-go integrates with your payroll processing, ensuring that premium calculations are based on real-time payroll data. This accuracy benefits businesses by aligning insurance costs directly with current staffing levels, which is particularly advantageous for companies with seasonal employment fluctuations.

Reduced audit balances

Traditional workers’ comp insurance typically requires businesses to make a substantial upfront deposit, followed by estimated payments throughout the year. These estimates can often be inaccurate, leading to either overpayments or underpayments. With Pay-as-you-go, premiums are calculated on actual payroll figures, eliminating the need for upfront deposits and reducing the risk of year-end audit surprises.

Enhanced policyholder satisfaction

The accuracy and flexibility of pay-as-you-go can significantly increase policyholder satisfaction. Businesses appreciate the improved cash flow management and the elimination of large, unpredictable end-of-year audit adjustments. Happy policyholders are more likely to renew their policies and refer others, directly benefiting carriers and agents. The Pay-as-you-go model also offers unparalleled flexibility, especially for small to medium-sized businesses or industries with seasonal workers. It allows businesses to adapt more quickly to changes in their workforce, scaling insurance costs up or down as their payroll changes.

Improved risk management

The Pay-as-you-go model allows for more accurate and timely reporting of payroll data, which can help insurance organizations better assess and manage risk. This enhanced risk assessment can lead to more appropriately priced premiums and a healthier portfolio.

Competitive Differentiation

Offering pay-as-you-go workers’ compensation can set carriers and agents apart in a crowded market. By providing a solution that aligns closely with the needs of modern businesses, carriers and agents can attract new clients looking for innovative, flexible insurance options.

How does Pay-as-you-go work?

The implementation of InsurePay’s Workers compensation billing software involves a few key steps:

1. No-code setup:

Expedite market entry with a no-code onboarding process. Carriers opt for direct integration with their policy admin systems or input policy data through the provided carrier portal. InsurePay has existing accelerators for Duck Creek and Guidewire to get started in as little as 7-10 days.

2. Customer onboarding:

Automatically inform policyholders via email when a policy is created with an easy to follow registration process. Policyholders are guided to connect their payroll provider or setup their payroll reporting method (automatic or manual). Additionally, customers can determine their payroll cycle and payment method.

3. Automated premium calculation:

Each payroll period, the system automatically calculates the workers’ comp premiums based on the actual payroll figures and the specific risk classifications associated with the policyholder’s workforce.

4. Seamless premium collection

Alongside payroll processing, the calculated premium is automatically collected, streamlining the payment process for policyholders and ensuring timely premium collection for carriers.

Why the top 7 Worker’s Comp carriers choose InsurePay

For Carriers considering Worker’s compensation billing software, selecting the right technology partner is crucial. Insurance organizations gravitate towards InsurePay for their Pay-as-you-go workers’ compensation needs, drawn by our streamlined and efficient approach.

Our no-code setup stands as a cornerstone of our offering, enabling swift implementation and integration. This key feature accelerates your speed-to-market, ensuring a hassle-free start and continuous operation.

The core of InsurePay’s appeal lies in its seamless integration with leading payroll systems, a testament to our commitment to ease of use and operational compatibility. Coupled with our platform’s unmatched reliability and security, we provide a safe harbor for sensitive payroll and premium data, building a foundation of trust with our partners and their policyholders.

InsurePay’s dedication to excellence is further exemplified by our exceptional customer support and scalable solutions, designed to accommodate growth and adapt to increasing demands. These attributes cement InsurePay as the preferred choice for insurance organizations seeking a dependable and progressive Pay-as-you-go workers’ compensation provider.

Moving forward with Pay-as-you-go

Adopting a Pay-As-You-Go workers’ compensation model offers a multitude of benefits, including streamlined premium collection, reduced audit adjustments, enhanced policyholder satisfaction, competitive differentiation, and improved risk management. As the insurance industry continues to evolve, Pay-as-you-go workers’ comp represents a forward-thinking approach that aligns with the needs of modern businesses and positions carriers and agents as leaders in innovation and customer service.

To learn more or schedule a demo of InsurePay’s Pay-as-you-go, contact us today!